If your professional development funds applications is approved, you will receive documentation from IFD outlining the amount awarded and other information. There are two options available to you when paying for your professional development activity.
You can request a travel advance, or be reimbursed after the fact. All expense-related forms and policies may on the Accounting page under the Accounts Payable tab. Review the University Travel Policy for details on what qualifies as a reimbursable travel expense.
If you prefer to have your funds paid to you before you pay for the associated expenses, a travel advance may be requested. Complete the Travel Event Advance Request Form and submit it to IFD at least 10 days prior to your travel dates. If requesting an advance for per diem, please provide the conference and flight schedule. A reconciliation report must be completed for all travel advances and original receipts must be provided. A Travel/Event Advance Reconciliation Report along with all original itemized receipts for the advance expenditures must be turned in within 21 days of the check date.
Reimbursement for Travel-Related Activities
For professional activities that include travel, such as conferences, complete the Travel Reimbursement Form and attach original receipts for your expenses. All paperwork must be emailed to IFD within ten business days after travel is complete. It will then be sent to the Accounts Payable Office for reimbursement.
Activities Not Associated with Travel
For professional activities that do not include travel expenses, such as tuition for a certificate program, complete the Direct Payment Request Form within ten business days and submit to IFD for approval signature and processing. Include a receipt for the costs of the activity.